Posititions Available:
EXECUTIVE ADMINISTRATOR
THE OPPORTUNITY
The Austin Film Society seeks an Executive Administrator (EA) to support the Executive Director in leading a dynamic and growing nonprofit organization. This is a great opportunity for a professional administrator who wants to apply his or her skills to strengthen the film community and support AFS in advancing its mission.
Over the next three years, emphasis will be on developing AFS’s 20-acre facility, Austin Studios. AFS anticipates adding full-time Studio Operators and Sales and Leasing Managers to its staff over this time period. AFS is committed to increasing responsibilities and promoting from within when possible. As such, an administrator with a background and interest in property leasing, facilities management and operations will be the most competitive for this opportunity. This is not a job for someone who is looking for a stepping stone in a film production career.
KEY RESPONSIBILITIES
Supporting the Executive Director requires interacting with AFS’s wide variety of stakeholders. This includes board members and volunteers, studio tenants and prospective tenants, film crew and filmmakers, donors and members, funding entities, and an Austin-esque cast of community and neighborhood groups, task forces and commissions. The EA will join a team of professionals who excel in their areas—artistic and educational programs, development and marketing, and facilities and operations—and will be adept at teamwork whether the mode is a sprint, a marathon or a relay race.
Daily duties include managing the Executive Director’s schedule, handling preparations and follow-through for meetings, preparing contracts and subleases, and fielding inquiries and input. Due to the expansion of Austin Studios, the EA will manage a large volume of technical and legal documents and public information requests. Ongoing projects may include researching public policy, supporting community collaborations, or participating in social media initiatives. As time and staffing allows, some ongoing projects can be tailored to the Executive Administrator’s interests and skills.
SKILLS AND EXPERIENCE
- Bachelor’s degree
- At least two years’ full-time administrative experience
- Impeccable verbal and written communication skills
- Demonstrated ability with initiative, follow-through and multi-tasking
- An aptitude for organizing, storing, retrieving and managing information and records
- Advanced MS Word, Excel, PowerPoint user skills
- Competent database user skills (queries, merges, exports and reports; Blackbaud experience a plus)
PERSONAL ATTRIBUTES
- Highly detailed and organized by nature and training
- A good listener, able to record facts and nuances so that AFS can respond appropriately
- An intelligent reader, able to sift through reports, articles, subleases, minutes and email, summarize salient details, and translate into packages actionable by ED
- Comfortable managing up the organizational chart
- Calm and upbeat
- Able to pro-actively manage projects while handling interruptions from callers and visitors
TO APPLY: Compensation depends on experience and includes generous benefits. To apply, send cover letter and resume (as one PDF) to Deputy Director Sarah Ann Mockbee at jobs@austinfilm.org. Open until filled.
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Internship & Film Referral Program now accepting applications.
Deadline for Summer 2013: May 1
The AFS Internship and Film Referral Program is comprised of three phases. Our goals are to educate participants about the film and arts industries and facilitate job placement in the field. The first phase is an Office Internship, followed by an Apprenticeship, and finally the Film Referral Program. The Internship and Apprenticeship phase each lasts four months and takes place at Austin Studios. The Film Referral phase is ongoing. More information & application >>