Privacy and Security Policy

The Austin Film Society wants to ensure that members feel comfortable and secure in their use of this website. As a demonstration of our commitment to user privacy and security, we have disclosed our privacy policy below. While we make a legitimate effort to ensure your privacy and the security of any information that you provide to us, we urge you to remember that privacy and security begin with you. You are responsible for maintaining the secrecy of any passwords or password reminders and should exercise caution when disclosing information online.

Personal Identification and Contact Information

The registration process for Austin Film Society requires you to provide personal information, such as your name and contact information. This information may be used by employees or members of our organization to contact you via telephone, mail or e-mail. Your e-mail address may also be used to send your username and password should you forget them. From time to time the Austin Film Society may share its mailing list with another local arts organization for the purpose of promoting an event by that organization in partnership with the Austin Film Society or that we feel would be of interest or benefit to our members. However, the Austin Film Society will not disclose, trade, rent, lease or loan your name or other personal identification information to any 3rd party for purely commercial purposes. If you do not wish to have your contact information shared in this way, you may opt out by unchecking the "I agree to allow the Austin Film Society share my information with its partners" checkbox on their personal profile page.

Financial Information

If you choose to make an on-line donation or pledge to Austin Film Society, you may be asked for account or credit card billing information, including the name on the donor's card, billing address and expiration date. All of this information is encrypted using SSL, industry standard secure technology encryption that is designed to protect sensitive information. Your communication is authenticated using Verisign certificates. The account and credit card information that you provide at the time of donation is stored only for the duration of the transaction, typically a few minutes. Once the transaction is processed, the information is overwritten in order to ensure that it will be inaccessible. The account and credit card information that you provide at the time of donation is used only to process donations and will not be disclosed, sold, traded, rented or otherwise revealed to the personnel of Austin Film Society or any other third party without your consent.

Technical Information

An IP address is a number assigned to your computer automatically when you use the Internet. When you use the Austin Film Society website, technical information from your PC, such as IP addresses and browser version, may be communicated to Austin Film Society. This information will not be linked to anything that identifies your personally and is not used to track the activities of individual users of the site. This information may be used to help Austin Film Society improve the look and function of this website but will not be collected or aggregated into personal profiles for use or sale.

Cookies

Cookies are files that Web browsers place on your computer’s hard drive to tell the server whether you have visited this site previously. The AFS website uses cookies to track whether a user is logged in or your progress through one of our registration forms. This makes cookies necessary and users who have cookies disabled in their browser may not be able to properly access all of the site's features.

External Links

The Austin Film Society site may contain links to other sites. These links are provided to help you find information, products or services that are of interest to you. Austin Film Society is not responsible for, and makes no representation regarding, the privacy practices or content of these sites. You should check the policy statement of these others web sites to understand their policies.

Public Forums

The Austin Film Society website may feature message boards and other public forums that allow you to communicate with others that share your interests. These forums may or may not be moderated and are open to some or all users of the website. Please keep in mind that any information disclosed in these forums cannot be protected by Austin Film Society and should be considered to be public information. By using such forums, you acknowledge and agree that Austin Film Society is not, and shall not be held responsible for the misuse of any information disclosed in these forums.

Opt-Out Policy

Austin Film Society offers registered users a means to deactivate their records. If, at any time after registering for information or making a donation, you change your mind about receiving information from Austin Film Society, you can deactivate your account by contacting Austin Film Society via e-mail, telephone or written letter. For legal and accounting purposes, your donation records will remain in the organization database, but your login and your e-mail address will be deactivated. It is also for members to decline to receive mail or email from the Austin Film Society by deselecting those options in their personal profile.

Correcting and Updating Your Information

As a registered user, you are able to update or edit your personal contact information by logging on to the Austin Film Society page and editing your Personal Profile.

Security

We want to provide a safe and secure experience to our site users. Austin Film Society uses customary and commercially reasonable security measures to protect against the loss, misuse, and alteration of the data under their control. Austin Film Society security measures include, but are not limited to, industry-standard Secure Socket Layer (SSL) technology, Verisign certificates, firewalls, and internal policies to maintain the security of stored data.

Access to personal contact information and donation records is granted only to the registered user and authorized Austin Film Society personnel. Austin Film Society provides unique usernames and passwords that must be provided each time an authorized user logs on. Users can provide this information through the use of cookies while authorized Austin Film Society personnel may only access donation records and contact information by manually entering their unique password. These safeguards help prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of personal information and records.

Additionally, financial information, including account numbers and credit card billing information, is encrypted with SSL technology during transmission and is not stored beyond the duration of the transaction. In the event of unauthorized credit card use, or if your card is lost or stolen, you must notify your credit card provider immediately in accordance with its reporting rules and procedures.

Legal Process

Although unlikely, Austin Film Society may be required to provide personally identifiable information to government agencies or officials at the request of law enforcement or judicial authorities.

Additional Information

Questions regarding this statement or the practices of this site should be directed to Austin Film Society by e-mailing such questions to Austin Film Society.