Positions at AFS

Founded in 1985 by filmmaker Richard Linklater, AFS creates life-changing opportunities for filmmakers, catalyzes Austin and Texas as a creative hub, and brings the community together around great film. AFS supports filmmakers towards career leaps, encouraging exceptional artistic projects with grants and support services. AFS operates Austin Studios, a 20-acre production facility, to attract and grow the creative media ecosystem. Austin Public, a space for our city’s diverse mediamakers to train and collaborate, provides many points of access to filmmaking and film careers. The AFS Cinema is an ambitiously programmed repertory and first run arthouse with broad community engagement. By hosting premieres, local and international industry events, and the Texas Film Awards, AFS shines the national spotlight on Texas filmmakers while connecting Austin and Texas to the wider film community. AFS is a registered 501(c)(3) non-profit organization.

OPEN POSITIONS

Deputy Studio Director, Austin Studios

Job Purpose Summary

The successful candidate has a keen eye for analysis and details as well as practical experience in managing a commercial office and flex space facility. The Deputy Studio Director will be responsible for oversight of the Austin Studios campus and operations and is responsible for keeping tenant satisfaction high. Their focus will be on improving the efficiency and effectiveness of the Austin Studios team. They will maintain the Austin Studios contract with property management company, DT Land Group, and serve as the main contact when negotiating between tenants and Austin Film Society. As a departmental leader, they will be receptive to cross- departmental collaboration and be comfortable with taking charge and identifying growth opportunities for Austin Studios.

Essential Responsibilities & Duties:

Facility Management & Development
  • Oversees contract with property management company (DT Land), ensuring all aspects of agreement are upheld by both parties
  • Develops and is responsible for Austin Studios’ policies and procedures, term sheets, rental rates, lot services, sublease agreement templates, tenant packets, and surveys
  • Negotiates contracts in concert with the Chief Operating Officer
  • Reviews regularly scheduled property maintenance reports and other records and data provided by DT Land regarding infrastructure changes and repairs to input in Salesforce
  • Researches, secures, and serves as contact for third-party contractors, architects, and other vendors as needed for long-range business planning, systems replacement planning, expansion planning, and bond planning
  • Oversees code compliance, ensuring permits and licenses are all current and up to date
  • Maintains familiarity with COA master lease requirements and delivers all required City reporting, including submitting intent to renew
  • Oversees DT Land’s collection of tenant logistics, assuring clear dissemination of project work affecting tenants, including managing tenant accounts, collecting insurance certificates, and tracking sales and term obligations
Operational Support
  • Serves as project manager on new and outstanding initiatives for Austin Studios, identifying areas for improvement and delegating responsibilities to Studios team as appropriate
  • Serves as org-wide Facilities Team Lead, responsible for communicating policy and protocols to AFS staff
  • Collaborates with HR on employee-related communications
  • Generates economic development reports for key stakeholders
Department & Budget Management
  • Collaborates with the Chief Operating Officer and Operations team to develop budget for facility necessities
  • Serves as Budget Manager for the Austin Studios department
  • Tracks expenses and supply orders, ensuring expenses are within departmental budgetary goals
  • Oversees Austin Studios credit card budget and is lead on credit card assignments
  • Records and assigns all transactions made on company credit card to correct accounts
  • Participates in budget meetings as member of Austin Studios budget team
  • Oversees the monthly budget reconciliation process and NNN reconciliation at year end in concert with DT Land
  • Schedules full-time Austin Studios staff, with a focus on meeting tenant needs
  • Supervises Studio Manager

Required Knowledge, Skills, & Abilities

  • Working knowledge of the property management and construction industries
  • Experience working with architects and contractors is a plus
  • Experience in general operations of commercial properties is a plus
  • Basic understanding of the materials, methods, and tools used to construct and repair buildings and infrastructure of properties
  • Understanding of laws, guidelines, and best practices of property management
  • Excellent organizational skills and attention to detail
  • Proficient with Microsoft Office suite, particularly in Excel, with the ability to quickly analyze, sort, and categorize data
  • Strong ability to prioritize in a fast-paced environment
  • Love of film and dedication to local filmmaking community
  • Quick to respond
  • Entertainment industry experience a plus

Position Type & Expected Hours

This is a full-time, exempt position. Work hours vary.

Complexities and Conditions of Employment

Physical/ Environmental Demands: Sitting and/or standing, keyboarding, reading, grasping, mousing, handwriting for 8.0+ hours per day, and lifting maximum weight of 50 lbs. are essential requirements of the position.

How to Apply

Email your resume and cover letter as one PDF to Anna Crain, HR Manager, at jobs@austinfilm.org with “Deputy Studio Director – Your Name” in the subject line (e.g., Deputy Studio Director – Richard Link). All applications will be acknowledged by email. All inquiries are confidential. The Austin Film Society supports workplace diversity and equal opportunity for all individuals. Open until filled.

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