Founded in 1985 by filmmaker Richard Linklater, AFS creates life-changing opportunities for filmmakers, catalyzes Austin and Texas as a creative hub, and brings the community together around great film. AFS supports filmmakers towards career leaps, encouraging exceptional artistic projects with grants and support services. AFS operates Austin Studios, a 20-acre production facility, to attract and grow the creative media ecosystem. Austin Public, a space for our city’s diverse mediamakers to train and collaborate, provides many points of access to filmmaking and film careers. The AFS Cinema is an ambitiously programmed repertory and first run arthouse with broad community engagement. By hosting premieres, local and international industry events, and the Texas Film Awards, AFS shines the national spotlight on Texas filmmakers while connecting Austin and Texas to the wider film community. AFS is a registered 501(c)(3) non-profit organization.
OPEN POSITIONS
Development Manager
Job Purpose Summary
The Development Manager serves as operational manager for all Development Department systems and projects, increasing the effectiveness and efficiency of the department. The Manager will work closely with and support the Chief Development Officer, CEO, and other key staff in stakeholder engagement and strategic efforts to meet AFS’s annual fundraising goals. Serving a fundamental role in the Development Department, the Development Manager will nurture sustained connectivity between our donor and member community and AFS’s programs, campuses, and events. The successful candidate does not need to have a development or fundraising background but must have a combination of strong project management and people skills and must be eager to learn about nonprofit fundraising and development in a supportive team environment.
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Essential Responsibilities & DutiesStakeholder Engagement
- Manages and tracks existing, new, and prospective donors in Development portfolio
- Collaborates with the Chief Development Officer on portfolio moves management and supports key staff in donor engagement strategies
- Supports engagement with Board of Directors by scheduling and attending meetings, sending communications, and managing confidential information
- Serves as primary staff point-of-contact for the AFS Board Governance Committee
- Collaborates with Development and Marketing staff on membership campaigns, communications, and other engagement opportunities
- Actively seeks opportunities to personally connect with current and potential Premiere and Inner Circle Members with a focus on increasing membership at these levels
Development Department Support
- Manages weekly team meeting agendas and monitors progress of Development projects, ensuring timelines are met
- Facilitates cross-departmental collaboration in design and copywriting of various external communications
- Assists Contract Grants Writer with grant applications, reporting, and database maintenance
- Provides strategic and analytical support to the Chief Development Officer in the development of the departmental budget, following the protocols and best practices provided by the finance department
- Analyzes monthly budget reports, flags anomalies, and manages Development Coordinator’s role in monthly reconciliation and budget administration
Administration and Data Management
- Oversees Development department’s use of Salesforce, actively working towards improvement of processes and workflows
- Manages the department’s use of campaigns, dashboards, and reports for tracking and analysis
- Creates, manages, and reconciles various donation campaigns and opportunities via external platforms
- Manages donor and member communications through recipient list generation
- Collaborates with the Marketing department to maintain outreach recipient lists
- Provides quality control oversight of gift and membership processing by utilizing reports and dashboards
- Oversees and coordinates donor recognition administration
Event Support
- Manages guest lists and assists with execution for special events
- Collaborates with Marketing staff on event communications, donor invitations, and member pre-sale schedule
- Serves as main on-site contact for donors, providing concierge service prior to and during events
- Manages VIP experience elements
- Manages all fundraising and engagement processes for the annual Texas Film Awards fundraiser
Required Knowledge/Skills/Abilities
- Ability to be a collaborative team player, committed to the success of the department and the organization
- Ability to handle confidential records with discretion
- Flexibility on nights and weekends required for events
- Excellent verbal and written communication skills
- Excellent skills in organization, prioritizing tasks, and attention to detail
- Proven successful project management and relationship-building skills
- Basic understanding of budgetary principles and best practices
- Proficient in Google Workspace and Microsoft Office
- Experience with Salesforce or other CRM platforms a plus
- Passionate about film and Austin’s filmmaking community a plus
Compensation and Benefits
Salary: $55K/year
Benefits:
- 11 paid holidays per year plus PTO and sick leave accrual
- Options for 100% employer-sponsored health, vision, and dental benefits
- Simple IRA with employer match
- Employer-sponsored life insurance
- Employer-sponsored mobile phone plan
- Employee AFS Cinema and Austin Public perks
- Flexible work hours
- Optional accident, critical illness, legal, pet insurance, and more
Expected Hours
This is a full-time, exempt position. Work hours vary.
Complexities and Conditions of Employment
Physical/ Environmental Demands: Sitting and/or standing, keyboarding, reading, grasping, mousing, handwriting for 8.0+ hours per day, and lifting maximum weight of 20 lbs. are essential requirements of the position. This position may require some nights, weekends, and after-hours availability.
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Marketing Coordinator
Job Purpose Summary
The Marketing Coordinator supports the Marketing department by providing administrative, operational, and events-related assistance. The Coordinator provides expert coordination of AFS’s events, supporting the Sales and Events Manager from planning and production to execution. The successful candidate will be a creative and motivated self-starter with excellent organizational and communication skills, will thrive in a fast-paced environment, and will provide a passion for AFS’s mission and film culture. The Marketing Coordinator collaborates across the organization in the development and maintenance of AFS’s organizational processes and day-to-day functions to ensure exceptional program delivery and operational excellence.
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Essential Responsibilities & DutiesMarketing and Communications Support
- Provides exceptional project management by managing timelines, meetings, approval processes, and internal communications
- Manages and maintains Marketing asset libraries and collateral
- Supports digital communications through newsletter and website building, some content creation, online updates, audience segmentation, and analytics reporting
- Develops social media decks in collaboration with the Marketing Manager to be used across all AFS channels
- Provides support for AFS social media channels by scheduling and executing posts
- Supports PR through maintenance of the press/media archive and distribution of assets
- Maintains AFS event posts to City of Austin website
- Responsible for routine AFS Cinema trailer reskins
- Coordinates logistics of collateral purchases and distribution of AFS marketing materials across Austin Studios, Austin Public, and the AFS Cinema
- Manages, packages, and ships AFS merchandise requests
Event Production & Support
- Coordinates with Sales & Events Manager on planning and executing AFS events
- Provides support for onsite and offsite events, including event administration, budget tracking, setup, coordination, and breakdown
- Ensures onsite activations and in-kind partnerships are fulfilled
- Ensures that all event-related marketing collateral is produced, approved, and ordered according to specified timelines and deadlines
- Other onsite event support, as needed
Administrative Support and Data Management
- Serves as first point of contact for marketing-related inquiries via email and telephone, delegating where appropriate
- Provides exceptional administrative support to Marketing staff and stakeholders, including calendar management, travel arrangements, accounting coordination, and other tasks as needed
- Coordinates Marketing efforts, including project management, to ensure timely and successful execution
- Responsible for data entry and maintenance of all department-related information and transactions in Salesforce and Asana
- Responsible for maintaining department documentation and information systems reporting, as well as supporting department-specific data management protocols
- Provides exceptional and comprehensive customer service in response to visitors, general email, and telephone inquiries and requests, including following up and bringing inquiries to closure
- Manages department equipment and supplies maintenance, including procurement, inventory, storage and organization, as well as workspace organization and professional appearance
- Serves as Austin Studios backup receptionist
Intern Supervision
- Trains, supervises, and mentors interns
- Schedules and coordinates interns, including for special events and other volunteer opportunities throughout the year
Required Knowledge/Skills/Abilities
- Excellent verbal and written communication skills
- Comprehensive customer service skills
- Excellent skills in organization, prioritizing tasks, and attention to detail
- Ability to stay organized while managing simultaneous projects
- Ability to diagnose, troubleshoot, resolve, and communicate issues, escalating when appropriate
- Proficient in Google Workspace and Microsoft Office
- Experience with Adobe Creative Suite, particularly Adobe Premiere, Photoshop, and InDesign
- Experience with WordPress, Salesforce, and/or Asana a plus
Compensation and Benefits
Salary: $42K/year
Benefits:
- 11 paid holidays per year plus PTO and sick leave accrual
- Options for 100% employer-sponsored health, vision, and dental benefits
- Simple IRA with matching
- Employer-sponsored life insurance
- Employer-sponsored mobile phone plan
- Employee AFS Cinema and Austin Public perks
- Flexible work hours
- Optional accident, critical illness, legal, pet insurance, and more
Expected Hours
This is a full-time, exempt position. Work hours vary.
Complexities and Conditions of Employment
Physical/ Environmental Demands: Sitting and/or standing, keyboarding, reading, grasping, mousing, handwriting for 8.0+ hours per day, and lifting maximum weight of 20 lbs. are essential requirements of the position. This position may require some nights, weekends, and after-hours availability.
Apply Here
All applications will be acknowledged by email. All inquiries are confidential. The Austin Film Society is an equal opportunity employer and does not discriminate based upon race, color, national origin, religion, sex, sexual orientation, sexual identity, gender identity, disability, medical condition, AIDS/HIV, age, genetic information, marital status, family status, political activities or affiliation, military or veteran status. Open until filled.
