Job Purpose Summary
The Austin Film Society seeks a Senior Development Officer (SDO) to support the organization’s mission of empowering the community to make, watch, and love film and creative media through cultivation, solicitation and stewardship of corporate and individual donors. The SDO will collaborate closely with Development leadership to establish and reach annual goals related to corporate giving and underwriting, as well as manage a portfolio of mid-level individual donors. In addition to strategy and execution, the SDO will leverage connections, relationships, and the institutional CRM to develop new giving opportunities, and will spend at least 50% of their time engaging with current and prospective donors through meetings, phone calls, events, and other targeted efforts to cultivate and solicit support. A primary steward of corporate relationships, and an essential player in advancing AFS’s philanthropic goals, the SDO will focus on management and expansion of the organization’s portfolio of strategic partnerships.

Essential Responsibilities and Duties
Corporate Fundraising & Sponsorships
● Leads the strategy and execution of corporate sponsorships and underwriting for programs and major events.
● Builds and maintains relationships with corporate sponsors through stewardship.
● Proactively identifies new leads in the corporate sector through research and networking.
● Develops compelling proposals and pitch decks for prospective corporate sponsors and underwriters.
● Maintains accurate record of new relationships, interactions and agreements in Salesforce (CRM); enters data promptly following interactions.
● Collaborates with the Marketing and Engagement department to ensure fulfillment of sponsor recognition and serves as a point of contact for onsite activations at programs and events.

Individual Giving & Portfolio Management
● Manages a portfolio of mid-level donors ($1,000-$25,000) as part of the Impact Circle membership group, with a focus on donor retention and strategic moves management to grow philanthropic support.
● Executes on personalized cultivations and solicitations through data-informed decisions.
● Collaborates with Cinema and Filmmaker Support program staff to develop and execute donor engagement strategies.

Strategy
● Owns the annual corporate and underwriting strategy in partnership with the Development Director.
● Analyzes donor activity and conversions to corporate sponsorships and adjusts approach based on trends.
● Tracks progress towards annual goals and prepares reports for the Development Director.

Events
● In coordination with Development Director and Chief Development Officer, secures and stewards corporate sponsors for the annual Texas Film Awards.
● Secures and stewards corporate and individual underwriting for special events such as Doc Days and the SXSW Party
● Supports event-related communications, deliverables, and follow-up for sponsors.
● Attends numerous internal and external events throughout the year and represents AFS in development outreach efforts.

Required Knowledge/Skills/Abilities

• 4+ YOE in fundraising or sponsorship sales, preferably in a nonprofit or arts organization
• In-depth knowledge of professional fundraising best practices and standards
• Demonstrated track record of achieving or exceeding fundraising goals
• Alignment with and appreciation for the mission of the Austin Film Society, including the belief in the transformative power of artistic expression through film
• Strong written and verbal communication, with the ability to build compelling narratives and persuasive requests
• Strong interpersonal skills, with the ability to engage stakeholders in a variety of settings
• Experience cultivating and soliciting corporate donors; knowledge of corporate giving culture and best practices
• Foundational understanding of corporate marketing principles, including the ability to interpret data and translate it into stories
• Direct experience with donor solicitation, including face-to-face asks
• Demonstrated ability to develop and execute creative fundraising strategies, including leveraging programs and events for development goals
• Ability to thrive in collaborative, team-oriented environment while being highly motivated and effective working independently
• Energized by social environments and motivated to network with a diverse set of stakeholders
• Experience fundraising in connection with events and galas; understanding of how to optimize donor engagement through event strategy
• Understanding and comfort with leveraging CRM systems for donor prospecting and fundraising activities
• Availability to attend events and engagements during nights and weekends

Preferred Qualifications

• In-depth knowledge and appreciation for the art, history, and industry of film
• Familiarity with the AFS Cinema, including its programming
• Formal education or certification in fundraising (e.g. CFRE, fundraising coursework)
• Familiarity with Salesforce and experience using it as a CRM

Expected Hours

This is a full-time, exempt position. Work hours vary. Some nights and weekends required.

Complexities and Conditions of Employment

Physical/environmental demands: Sitting and/or standing, keyboarding, reading, grasping, mousing, handwriting for 8.0+ hours per day, and lifting maximum weight of 20 lbs. are essential requirements of the position.

Compensation and Benefits

Salary: $75,000/year

Benefits:

• 12 paid holidays per year plus PTO and sick leave accrual
• Options for 100% employer-sponsored health, vision, and dental benefits
• SIMPLE IRA with employer match
• Employer-sponsored life insurance
• Employer-sponsored mobile phone plan
• Employee AFS Cinema and Austin Public perks
• Flexible work hours
• Optional accident, critical illness, legal, pet insurance, and more

How to Apply

Please visit https://austinfilm.org/apply to submit your résumé and cover letter. If you have questions about this position, please email jobs@austinfilm.org.

All applications will be acknowledged by email. All inquiries are confidential. The Austin Film Society is an equal opportunity employer and does not discriminate based upon race, color, national origin, religion, sex, sexual orientation, sexual identity, gender identity, disability, medical condition, AIDS/HIV, age, genetic information, marital status, family status, political activities or affiliation, military or veteran status. Priority will be given to applications submitted by August 29, though the position will remain open until filled.

Job Purpose Summary

The Austin Film Society seeks an Executive Assistant to the CEO to provide high-level administrative support, coordinate special projects, and manage key relationships in order to support and expand the CEO’s capacity to lead strategically and advance AFS’s mission.

Reporting directly to the CEO, this role works closely with staff across departments and with external partners to ensure the executive office operates effectively. This role serves as a key liaison for the executive office, supporting meeting preparation, streamlining communication, and representing the CEO in select interactions with staff, partners, and stakeholders.

The ideal candidate brings experience in a senior administrative role and demonstrates exceptional communication skills, sound judgment, strong time management, and the discretion required for executive-level support.

Essential Responsibilities and Duties

CEO Communications and Calendar Support

• Handle incoming and outgoing communications on behalf of the CEO, ensuring timely and appropriate responses.
• Maintain confidentiality of sensitive information and exercise discretion in all interactions.
• Manage and optimize complex scheduling, calendar coordination, and travel arrangements for the CEO, including internal and external meetings, appointments, and external engagements.
• Help the CEO organize competing priorities on a weekly basis and clear roadblocks for the highest priority matters.
• Provide support to other departments in coordinating internal meetings or engagement opportunities and serve as backup as needed.

Board and Stakeholder Management

• Manage all aspects of Board operations: coordinate meetings and materials, support events like board appreciation dinners, maintain records and member info, and oversee the full governance cycle—including nominations, onboarding/offboarding, handbook updates, and recognition efforts.
• Facilitate consistent communication between CEO and Board members, including annual 1:1s.
• Assist with carrying out stakeholder engagement strategies.

Project and Administrative Assistance

• Lead project planning for major organizational milestones, including board meetings, staff meetings, and major events, ensuring that CEO is supported through planning, delegation, and follow-up communications.
• Develop and edit slide decks for internal and external presentations, Board meetings in coordination with the marketing department.
• Organize and maintain electronic and physical filing systems for easy retrieval of documents and images.
• Build, maintain, and handle data tracking needs for the CEO.
• Manage accounting reconciliation for CEO’s expenses, including collection and submission of receipts.

Special Initiatives

• Support the CEO in cross-departmental engagement including annual planning, strategic planning, government relations, and other initiatives.
• Partner with the CEO to manage special projects requiring cross-departmental collaboration; support the CEO in executing special initiatives, research projects, and organizational events.
• Collaborate with departments to ensure project milestones are met and align with the organization’s mission.
• Support CEO performance review process.

Required Knowledge/Skills/Abilities

• 3+ years of experience as an Executive Assistant or similar high-level administrative support role.
• Calm and focused under pressure, with the flexibility to adapt to changing priorities and fast-moving environments.
• Outstanding organizational and time management skills with the ability to manage multiple projects and prioritize independently.
• Ability to communicate effectively with different levels of management and external stakeholders; proactive and collaborative approach to working with others.
• Demonstrated ability to assert priorities, ask clarifying questions, and communicate needs or boundaries clearly and respectfully.
• Ability to handle confidential information with discretion.

• Availability on nights and weekends as required for events.
• Demonstrate technological fluency and comfort learning new systems; proficient with Google Workspace, Microsoft Office, Zoom, and other collaborative tools such as Asana, Salesforce and Slack.
• This role requires access to reliable transportation, as travel between locations may be needed on short notice. Candidates must be able to respond to time-sensitive, in-person requests.
• Experience with meeting conferencing technology is a plus.
• Appreciation for AFS’s mission and vision.

Preferred Qualifications:

• Familiarity with nonprofit governance and board relations.
• Experience in coordinating events and meetings.
• Experience supporting C-Level, Executive staff, or similar roles.

Expected Hours

This is a full-time, exempt position. Work hours vary. Some nights and weekends required.

Complexities and Conditions of Employment

Physical/environmental demands: Sitting and/or standing, keyboarding, reading, grasping, mousing, handwriting for 8.0+ hours per day, and lifting maximum weight of 20 lbs. are essential requirements of the position.

Compensation and Benefits

Salary: $66,000/year

Benefits:

• 12 paid holidays per year plus PTO and sick leave accrual
• Options for 100% employer-sponsored health, vision, and dental benefits
• SIMPLE IRA with employer match
• Employer-sponsored life insurance
• Employer-sponsored mobile phone plan
• Employee AFS Cinema and Austin Public perks
• Flexible work hours

How to Apply
Please visit https://austinfilm.org/apply to submit your résumé and cover letter. If you have questions about this position, please email jobs@austinfilm.org.

All applications will be acknowledged by email. All inquiries are confidential. The Austin Film Society is an equal opportunity employer and does not discriminate based upon race, color, national origin, religion, sex, sexual orientation, sexual identity, gender identity, disability, medical condition, AIDS/HIV, age, genetic information, marital status, family status, political activities or affiliation, military or veteran status. Priority will be given to applications submitted by September 26, though the position will remain open until filled.

Job Purpose Summary

The Projection Manager supports the AFS Cinema Exhibition Program at the highest technical level possible by managing print traffic for the exhibition department, hiring and scheduling all AFS projectionists, and managing the projection budget in order to meet financial goals. The successful candidate will be highly attentive to detail, a quick problem-solver, and embody an enthusiasm for the art of handling celluloid.

Essential Responsibilities & Duties

Film Projection and Equipment Maintenance

• Serves as lead projectionist for Cinema, including both 35mm and digital screenings.
• Maintains digital and 35mm projection equipment to the highest standards possible, including scheduling and managing third-party vendors as needed.
• Ensures excellent technical execution of AFS Exhibition Programs and Cinema Event Rentals.
• Oversees all print traffic, including the tracking and shipping of both digital and 35mm materials.
• Participates in scheduling Cinema film times with Exhibition and Operations department, ensuring proper gutter times and operational readiness.
• Troubleshoots Tier 1 technical issues with projection equipment, scheduling maintenance calls with third-party vendors as needed.

Cinema Staff Supervision

• Supervises AFS Cinema part-time projectionists.
• Leads in hiring and recruiting efforts for part-time projectionists.
• Provides training to projectionists on use and maintenance of projection equipment.
• Maintains master schedule for AFS part-time projectionists to ensure appropriate staffing for all AFS Exhibition Programs and Cinema Event Rentals.

Budget Management

• Serves as Budget Manager for projection-related expenses and collaborates with Cinema Director to develop annual budget.
• Tracks projection labor, supply, and maintenance expenses, ensuring expenses meet departmental budgetary goals.

Required Knowledge/Skills/Abilities

• 3+ years of both digital and 35mm projection experience
• Ability to diagnose, troubleshoot, resolve, and communicate issues

• Strong ability to prioritize in a fast-paced environment
• Proficient in Google and Microsoft Office suites
• Live audio experience a plus
• Excellent customer service skills
• Some nights, weekends, and holidays required
• Passionate about film and Austin’s filmmaking community

Expected Hours

This is a full-time, exempt position. Work hours vary. Must be available to work nights and weekends.

Complexities and Conditions of Employment

Physical/Environmental Demands: Sitting and/or standing, keyboarding, reading, grasping, mousing, handwriting for 8.0+ hours per day, and lifting maximum weight of 50lbs are essential requirements of the position. This position requires nights, weekends, and after hours availability.

Compensation and Benefits

Salary: $68,000/year

Benefits:

• 12 paid holidays per year plus PTO and sick leave accrual
• Options for 100% employer-sponsored health, vision, and dental benefits
• SIMPLE IRA with employer match
• Employer-sponsored life insurance
• Employer-sponsored mobile phone plan
• Employee AFS Cinema and Austin Public perks
• Flexible work hours

How to Apply
Please visit https://austinfilm.org/apply to submit your résumé and cover letter. If you have questions about this position, please email jobs@austinfilm.org.

All applications will be acknowledged by email. All inquiries are confidential. The Austin Film Society is an equal opportunity employer and does not discriminate based upon race, color, national origin, religion, sex, sexual orientation, sexual identity, gender identity, disability, medical condition, AIDS/HIV, age, genetic information, marital status, family status, political activities or affiliation, military or veteran status. Priority will be given to applications submitted by September 29, though the position will remain open until filled.